Roles and Responsibilities:

  •  Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
  •  Creating an office budget and ensuring all employees adhere to the requirements.
  •  Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
  •  Create and manage monthly expense reports by location
  •  Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
  •  Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
  •  Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.
  •  Tracking all PTO, sick leave, and other time off employees.
  •  Liaison between employees and payroll manager regarding any payroll-related questions
  •  Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
  •  Assist when new projects during construction and opening phases
  •  Answering the phone at a reception desk or in a specific department and transferring calls as needed
  •  Sorting and delivering incoming mail and collecting and sending outgoing mail
  •  Creating documents, maintaining databases, and sending memos and emails
  •  Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or
organizing rentals
  •  Running errands and making deliveries around the office or to external parties
  •  Collecting, filing, and organizing office documents, such as reports and confidential records
  •  Managing digital document filing, including encrypted documents and email correspondence
  •  Preparing or processing invoices or estimates
  •  Packaging and shipping company materials
  •  Assist with the airport badging process (EWR, LGA, JFK)
  •  Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time


Skills and Qualifications:

  •  3 years of experience
  •  Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
  •  Proficient in ADP
  •  Fluent in English
  •  Driving license
  •  Organizational skills
  •  Excellent communication abilities, including speaking, writing and active listening
  •  Effective organization and time management skills, like prioritization, multitasking, and planning
  •  Great customer service skills, including a personable and positive attitude
  •  High typing speed and accuracy
  •  Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
  •  Problem-solving, critical thinking, and decision-making abilities
  •  Ability to work independently with little-to-no supervision
  •  Keen attention to detail
  •  Comfortable in a fast-paced environment
  •  High School diploma or equivalent
  •  Must be able to pass beginner to intermediate level excel test